What is Managed Print Services?
What is “managed print services” (MPS)? The managed print services definition is broad, but the end result is simple: gaining visibility and control of your printing, which helps you save money and boost productivity. Managed print also helps you improve environmental sustainability and document security.
By “printing,” we mean the total cost of managing and optimizing your printers, their output, and the people and processes that support these devices.
- Pages produced by office workers, mobile workers and production print operations
- Office desktop printers, multifunction printers, copiers, scanners, fax machines and high-volume printers
- Materials sent out for quick printing, offset printing, mailing and distribution
- IT help desk support, technical service, maintenance, and add, move and change requests
- Paper, ink, toner and other supplies and consumables
Add up the costs of “printing” and it accounts for a large chunk — as much as 15% of a business’s annual spending. Through managed print services, you can outsource print management and cut costs by as much as 30%.
The best managed print services companies do more than just oversee your printers, they also:
- Conduct a thorough, up-front assessment to analyze your current printing infrastructure.
- Monitor, manage and optimize your total print output environment, end to end, regardless of printer brand.
- Provide a roadmap to reduce the number and types of printing devices and supplies while meeting the needs of your business.
- Proactively identify and solve potential printing problems and replenish supplies before employees are affected.
- Reduce your environmental footprint through printing less paper, consuming less energy, generating fewer greenhouse gases and keeping waste out of landfills.
- Give telecommuters and mobile workers easy and secure printing access.
- Continuously monitor your printing environment and use ongoing process improvements to save you time and money.
- Provide network management and information technology (IT) integration, from platform support to cloud-based solutions.
- Train your employees for a smooth transition through change management so they are more satisfied and productive.
- Have a proven track record in deploying managed print services anywhere in the world through a global network of highly skilled experts.
- Turn slow, paper-based processes (like routing and approvals) into automated, digital ones.
Like most companies, you probably under-estimate how much you spend on printing and how much time your staff spend managing it. Managed Print Services can help companies of all sizes by:
- Reducing your printing costs – by as much as 30%
- Cutting your capital expenditure
- Increasing the productivity of your IT resources and your print users